4 Ways Cloud Staffing Software Saves Your Time, Money, & Placements

By Terri Roeslmeier

February 13, 2017

Cloud computing has transformed the way business is done. At least 95% of enterprises are using some form of cloud services (typically a combination of cloud platforms, storage, or applications), and as the internet continues to improve in terms of speed and connectivity, it’s likely that this number will continue to grow, even more so in the small-to-medium sized business space. 

For those companies in the staffing industry, cloud staffing software needs to be part of that equation. The value provided in greater security, mobility, performance, and scalability offers comprehensive value to staffing firms using their staffing software to the fullest.

Here are some of the most advantageous benefits of using cloud hosting for staffing software compared to full-on enterprise software.

Cloud Staffing Software Benefits

1.) Higher Level Disaster Recovery & Security

Keeping staffing data secure can be a pricey process. Backups, secure hardware, trained IT security professionals, and other security measures escalate costs faster than you can say “data breach.” Especially as cyber threats continue to multiply at an alarming rate. Last year’s worrisome increase in ransomware (which cost worldwide businesses $1 billion in ransom payouts) makes a strong security and disaster recovery response all the more important to staffing firms.

The right cloud staffing software should contribute to both your security and disaster recovery options. Your staffing software should be implementing and encouraging your employees to use as many IT security best practices as possible. Just as a starter, our Ultra-Staff staffing software requires users to build complex passwords from a combination of lower and upper case letters, numbers, and special characters before they get approval. Additionally, you need to know that your staffing software partner is using a team of Systems Engineers who prioritize thorough work and security best practices to deny hackers back door access in the first place.

Ultra-Staff EDGE‘s cloud staffing software is hosted in a Tier 4 data center, ensuring top-tier uptime and security. Achieving Tier 4 data center status requires adherence to the most stringent standards for redundancy and fault tolerance. This includes having multiple independent distribution paths serving the IT equipment, all of which must be active and fully redundant. It also demands that all IT equipment be dual-powered and fully compatible with the topology of the site’s architecture. These requirements ensure that a Tier 4 center can operate independently of any external power supply to maintain operations and data integrity under almost any circumstances.

This level of accreditation signifies a fault-tolerant infrastructure capable of achieving 99.995% availability, with robust power storage and distribution. In case of outages or cyber threats like ransomware, the system can quickly revert to the last saved server state, minimizing downtime and protecting data integrity.

2.) Greater Mobility When Recruiters Need It Most

The current state of the market makes every placement a competition to see which staffing firm is fastest on the reflexes. Recruiters and sales teams that are tethered to their desks are at a serious disadvantage. Especially when the competition is able to update their CRM and swiftly contact clients and candidates on-the-go.

By using the best staffing software on the market, staffing firms upgrade their ability to quickly move on placements. Recruiters with the ability to contact candidates any time from any place expand their ability to close placements when candidates are actually available. 

Plus, cloud-powered mobile recruiting software improves the ability of your team to make site visits and still manage multiple candidates at once. The ability available through top cloud staffing software to access the full features of their software really makes a difference when compared to mobile apps that are an afterthought, offering only a handful of the options that it’s computer-based counterpart can offer.

3.) Software Upgrades That Don’t Interrupt Business

Old-school enterprise software had a serious shortcoming when it came to updates and scalability. When new features were added, staffing agencies would either need to do a comprehensive system update or upgrade their package with the vendor. When it came time for the upgrade, access to vital information for sales and recruiting teams would be put on pause while you downloaded the expanded software package. In an industry where a few hours can lose high-demand talent, any delay is unacceptable.

Cloud staffing software, as service-oriented software, rarely has the monumental changes that derail operations with each upgrade. Incremental introduction of new features and patches are made on the best staffing software provider’s servers, preventing major lag on your internal systems. When looking at cloud staffing software benefits, this is one of the biggest, providing service that’s round-the-clock, no matter where you are. 

4.) Elimination of On-Site Server Expenses

Maintaining on-site servers for staffing data incurs significant costs, including physical space, elevated electricity bills, hardware investment, and the need for on-site technical support. These expenses often outweigh the benefits, especially when compared to the more cost-effective and efficient alternative offered by cloud staffing software, which eliminates the need for physical infrastructure and reduces overhead costs.

With cloud options, staffing firms are able to scale their business to meet the current storage demands. Your staffing software provider only has you paying for the amount of storage space you actually use. No extraneous costs are charged for unused chunks of hard drive space.

Additionally, the cloud staffing software provider can spread the cost of their data center across the full range of their clients, considerably decreasing the cost per file. By committing to an off-site data center like this, your staffing agency is able to be more scalable and more efficient at the same time, paying a relatively limited amount, especially in comparison to the costs of building and maintaining your own data center. 

Getting the Best Cloud Staffing Software for Your Buck

Now that cloud software has gone mainstream, staffing firms have a multitude of options. However, the challenge is to select the tool that will save the most time, money, and potential placements. We can help narrow your search considerably.

If you want your staffing data to be constantly available, secure, and scaling with your business, try Ultra-Staff EDGE staffing software. Request a staffing software demo to see how the best staffing software performs.