Medical Staffing Software: 3 Must-Have Components of a Good Solution


February 8, 2012

If you own a Medical Staffing Firm, then you know that healthcare staffing software is one of the most vital pieces of your company. The healthcare industry is an industry unlike any other, and it requires a staffing software solution that addresses the specific needs in scheduling, credentials, and the ability to complete these tasks on a larger scale.

The idea behind healthcare staffing software is that it is designed with one field in mind: the health sector. The medical profession works in a 100% different landscape than any other sort of industry, and that is why it is important to have staffing solutions to control staff; but to potentially recruit high quality candidates for your clients. Here are 3 ways a medical staffing software solution will help your medical staffing thrive.

1.     Maximize Potential– Recruiters can maximize placement potential by quickly posting job openings to internal, external, and niche social websites all from one staffing software solution. Since the healthcare industry has high regulation and certification needs, the staffing solution’s automated resume scanning and parsing efficiently find the best candidates with the right specifications, minimizing the manual labor and search time. Once the resume is uploaded, the applicant’s file is now the database. All of the information can be updated from one location, enhancing database maintenance and organization. A CRM component enhances client and candidate marketing.

2.     Unique Medical Scheduling and Invoicing– The healthcare industry is fast paced and constantly changing which requires a medical staffing software to keep track of your most important and valuable assets: your employees. Medical staffing software will help keep the administrative issues and wage cost problems under control. A medical staffing solution should track and report shift hours and the payroll associated. It should address shift differentials, availability and “Don’t Send” / “Won’t Go” considerations. It should also track and report on unfilled and lost/cancelled shifts.

3.     Track and Alert on Employee Certifications-This is a very important factor. If you staff nationally, there may different state regulations and criterions for each position that you are placing for. Your staffing solution for healthcare should keep track of this necessary information and alert you when an employee’s certification needs to be renewed. If you place a candidate without these classifications, you will not only be vulnerable to potential lawsuits, but you may lose your business.

Healthcare staffing software systems are designed to automate and fully integrate your medical staffing companies’ entire scheduling & credential tracking processes. It serves as a fully automated information and data processing system which builds productivity, minimizes errors and strengthens profitability. A good staffing software solution will work seamlessly with your staffing company; providing excellent support and customer service when needed.

Megan Curth is the Marketing Coordinator  of Automated Business Designs, Inc., software developer of Ultra-Staff staffing software for the staffing and direct hire industry.  Ultra-Staff is a staffing software business solution with components for front office, back office and the web.  Megan’s email address is For more information, go to or follow us on Twitter, Facebook, and LinkedIn.