Talent Management: Managing your Greatest Assets with Staffing Software

By Sarah Styer

August 10, 2015

Talent Management, a term developed in a 1997 study by McKinsey & Company, is the process of recruiting, retaining, and developing skilled employees. People are a Staffing Company’s greatest asset. Having a pool of qualified applicants ready to work is invaluable. An online recruitment management system is an integral first step in finding and assessing a large pool of qualified applicants.


Make a Good First Impression

New applicants are often first introduced to your company during online registration. The registration page should match the look and feel of your brand. Forms should be tailored to job type, specialty, and desired length. This flexibility enhances the experience of the applicant as they complete an application that appears to be custom made just for them.


Get to know your Candidate

While it is important that an applicant gets a good impression of your company during registration, the most important part of this step is that outstanding applicants are introduced to recruiters. Once registration is completed by a candidate, recruiters are notified. The applicant is automatically entered into the Staffing Software Solution as a candidate with all of their associated personal and professional information documented. All information about this candidate, including resumes and CVs if available, is centralized in this one place for easy reference. Use powerful search engines to trawl data from the records and resumes within your applicant pool to find the best candidates for a job.


Automate Required Paperwork

Take the data from the application process and use it to automatically create the forms that make up a hiring package. The forms are then presented to the applicant and can be signed via an electronic signature. Signed forms are automatically attached to the candidate’s record. The online forms can be branded, customized, and made to match the application and registration packages. This process can be completely paperless.


Make a Connection

Once you have vetted your candidates, it is time to get out there and make a personal connection. Internal employees and recruiters are part of a Staffing Company’s greatest asset, just as an exceptional applicant pool is. Making calls and attending meetings adds a personalized touch that greatly enhances an applicant’s onboarding experience. Busy recruiters on the move can use their mobile staffing application on their phone to document these points of contact directly onto the applicant’s record.


Communicate to Build Relationships

Keep your Staffing Company on the candidate’s mind and pique their interest with ongoing communication. Include them on regular email campaigns and company announcements to promote a cooperative atmosphere. Use E-Messaging (Text and E-mail) to market new jobs to many applicants at once, keeping them in the loop on new and exciting opportunities.


Technology is changing standard processes of recruiting and it is a crucial component in an optimized Talent Management process. Automated recruitment can automate clerical tasks such as applicant registration and onboarding paperwork. It reduces the need for file upkeep, administrative paperwork, and redundant and inefficient procedures. This frees recruiters to concentrate on vetting registered applicants and adding a personal touch by making calls and meeting candidates face to face.


Author: Sarah Styer is a Systems Engineer at Automated Business Designs, Inc., software developer of Ultra-Staff staffing software for the staffing and direct hire industry. Ultra-Staff is a full-featured business solution with components for Front Office, Back Office, Mobile and Web Suite. For more information on Ultra-Staff, take the first step with a Discovery Meeting!