4 Ways to Capitalize Staffing Software


August 29, 2012

Successful people make the conscious decision to use all the tools and resources that they have and keep an eye open for new opportunities.

Staffing industry professionals are no different. Staffing firms that take advantage of staffing software technology are using the resources that are available to them to create a more efficient business.


4 Simple Ways to Capitalize Staffing Software

1. Efficient Candidate Selection Process

Reviewing and evaluating hundreds of resumes can be pretty tedious. Sourcing, screening, analyzing; it all takes time and effort for your recruiters before they even meet face to face with a candidate for a job placement. Pre-evaluations take up valuable time that your staff would rather spend doing other things, like getting work done.

Staffing and recruiting software streamlines the initial sorting process. All of your incoming applications are uploaded to a single shared database. Instead of having recruiters search through mountains of paper work, recruiters can search by specific criteria, and the database will quickly give and provide all of the qualified candidates for that job.

2. Post Across Recruitment Channels Instantaneously

Staffing software that automatically publishes job posts on multiple platforms eliminates a lot of manual labor from the recruiting process. Ultra-Staff integrates popular online career boards and social media websites right from the system itself. This allows for the recruiter to start working filling the position right away, reducing the time from the job being posted to filled.

Staffing software offers real time job posting directly from the software to the careers site, providing a more efficient, seamless transition from one channel to the next. Staffing firms can now develop a job ad post, and with a simple click of a button, automatically post it onto their company’s website. This is time efficient, less costly, and effective.

3. Enhance Company Communication

Staffing software has provided many solutions to everyday staffing firm frustrations. Fully integrated staffing software allows companies to manage orders, invoicing and payroll in a single database. Companies that have multiple offices can stay connected and integrated, allowing the staff to be more productive in other areas of the company.

Integrated staffing software enables organizations to work together seamlessly. It is very helpful to front office users because they can access back office information easily without delay. The integration enhances the communication from front and back office as well as enhancing teamwork.

4. Use CRM to Enhance Recruiting and Marketing Efforts

An effective CRM program involves ongoing communication with both passive and active candidates. Use calendar systems built into staffing software to set up alerts and reminders to organize and predetermine outreach. Automatic email triggers ensure timely and consistent communication to more effectively engage candidates. CRM can keep newly hired candidates engaged throughout the employment term to maintain candidate loyalty and retention.

Staffing software CRM allows employees to manage day-to-day activities like meetings, to-do lists, tracking customer and contact data and setting reminder alarms. CRM empowers front and back office personnel with the ability to lend to the total customer experience.

Using your staffing software to its fullest capabilities will not only be beneficial, but it will place your staffing company in a better position to expand into untapped markets that would have never been reached through manual search and source strategies. By increasing your accessibility and business performance, prospects and potential candidates are more likely to turn to your company for placement services.

Megan Curth is the Marketing Coordinator of Automated Business Designs, Inc., software developer of Ultra-Staff staffing software for the staffing and direct hire industry. Ultra-Staff is a staffing software business solution with components for front office, back office and the web. Megan’s email address is megan.curth@abd.net or for more information on Ultra-Staff go towww.abd.net

Learn The Elements to a Sufficient Staffing Software Solution

Download your free copy of our Checklist to Evaluating Staffing Software to learn what to look for in the best staffing software solution.